Accounting Jobs in Montana

Job Description Job Description Description: Accounts Receivable Associate Job Type: Full-time Location: Billings, MT Who We Are: A&I Distributors is a rapidly growing, family and employee-owned, well established wholesale oil distributor, with nearly one hundred years of history and partnerships with some of the largest oil companies in the world. These partnerships, along with unmatched service to our customers, have enabled the company to grow to one of the premier oil distributors in the nation; a long way from our humble beginnings in 1924. Role Summary: Position: Accounts Receivable Associate Works With: AR Team, Sales Team, Branch Managers, Office Staff, Directors, Customers and External Collection Agencies Hours: Minimum 40 hours per week M-F 8 am to 5 pm with one hour lunch Location: On Site Compensation: Benefit Package: PTO Holiday Pay Health & Dental 401k Profit Sharing/ESOP Life and Disability Insurance Employee Discount Roles & Responsibilities The Accounts Receivable Associate is responsible for supporting the company's accounts receivable processes by maintaining customer accounts, processing payments, generating invoices, monitoring outstanding balances, and assisting with collections activities. This position works closely with customers, sales personnel, management, and other departments to ensure accurate billing, timely collections, and effective account maintenance. Accounts Receivable Processing Post daily customer payments and deposits accurately and timely. Apply payments to customer accounts and reconcile payment discrepancies. Maintain accurate customer account records and accounting ledgers. Assist in preparing and reviewing invoices and billing documents. Ensure payments are processed according to company policies and procedures. Billing & Invoice Management Process incoming mail related to billing, invoices, and customer payments. Review invoices for accuracy and completeness. Research and resolve billing discrepancies, shortages, and payment issues. Communicate with customers regarding billing questions and account status. Maintain records of invoices, payments, credits, and adjustments. Collections & Account Management Initiate collection efforts on past-due customer accounts. Contact customers regarding outstanding balances and payment arrangements. Monitor aging reports and follow up on delinquent accounts. Escalate collection concerns and unresolved issues to management. Document collection efforts and account communications. Sales & Internal Communication Communicate with sales personnel regarding customer account issues, billing discrepancies, and payment concerns. Collaborate with internal departments to resolve account-related inquiries. Inform management of accounts receivable issues and collection challenges. Assist in maintaining positive customer relationships while protecting company interests. Recordkeeping & File Maintenance Perform routine maintenance of customer account files. Ensure customer records contain accurate billing addresses, invoice numbers, tax information, and contact details. Maintain electronic and paper filing systems as required. Organize, update, and archive account records in accordance with company policies. Prepare supporting documentation for audits and financial reviews. Requirements: Education & Experience High school diploma or equivalent required. Associate degree in Accounting, Finance, Business Administration, or related field preferred. Previous accounts receivable, accounting, bookkeeping, customer service, or administrative experience preferred. Knowledge, Skills, and Abilities Basic understanding of accounting and accounts receivable principles. Strong attention to detail and accuracy. Excellent organizational and time-management skills. Strong verbal and written communication abilities. Ability to handle confidential financial information professionally. Proficient in Microsoft Office Suite, including Excel, Word, and Outlook. Ability to learn accounting software and company-specific systems. Strong problem-solving and customer service skills. Ability to prioritize multiple tasks and meet deadlines. Physical Requirements Ability to sit and work at a computer for extended periods. Frequently use hands and fingers for keyboard and calculator operation. Ability to communicate effectively in person and by telephone. Occasionally lift and move files, records, or office supplies up to 25 pounds. Core Competencies Accounts Receivable Administration Collections Management Customer Service Communication Attention to Detail Financial Accuracy Time Management Organization Problem Solving Teamwork Accountability PI899e87d66ab0-0803

Description: Accounts Receivable Manager Job Type: Full-time Location: Billings, MT Who We Are: A&I Distributors is a rapidly growing, family and employee-owned, well established wholesale oil distributor, with nearly one hundred years of history and partnerships with some of the largest oil companies in the world. These partnerships, along with unmatched service to our customers, have enabled the company to grow to one of the premier oil distributors in the nation; a long way from our humble beginnings in 1924. Role Summary: Position: Accounts Receivable Manager Works With: AR Team, Sales Team, Branch Managers, Office Staff, Directors, Customers and External Collection Agencies Hours: Minimum 40 hours per week M-F 8 am to 5 pm with one hour lunch Location: On Site Compensation: DOE Benefit Package: - PTO - Holiday Pay - Health & Dental - 401k - Profit Sharing/ESOP - Life and Disability Insurance - Employee Discount Roles & Responsibilities AR Department Leadership & Operations - Manage daily AR operations, ensuring accuracy and efficiency in all AR functions. - Supervise and delegate tasks to ensure timely and precise processing of transactions. - Maintain customer account accuracy, including reviewing credit applications, sales tax documentation, and creditworthiness. - Cross-train AR staff to ensure redundancy and smooth department operation. - Become proficient and promote CSD to the AP team. - Ensure AR Team is trained to be proficient in CDS for efficient operations and communication - Educate and install the A&I Way within AP and with our customers for high customer service Accounts Receivable Management - Monitor and analyze company aging reports, ensuring customers are making payments within terms. - Investigate late payments and implement solutions to reduce outstanding balances. - Collaborate with legal collection agencies to determine appropriate actions for delinquent accounts. - Assist AR staff in resolving billing disputes and shortages to facilitate timely collections. Financial Reporting & Compliance - Provide accurate and timely financial reports to Directors and relevant departments. - Ensure AR functions are completed within 30-45 days of month-end to align with financial reporting deadlines. - Enhance internal controls and process efficiency to reduce errors and improve compliance. Process Improvement & Technology Integration - Implement technology solutions to enhance AR efficiency, reduce paper usage, and improve document security. - Streamline billing, collections, and payment processing workflows for maximum accuracy and speed. - Assist in the development, training, and integration of CSD systems for enhanced operations. Collaboration & Communication - Maintain strong communication between AR, Sales, and Branch Managers to ensure alignment on customer accounts. - When credit issues arrive with customers, work with the sales person who managers the account and work through a solution to address together. - Promptly address "on hold" accounts to ensure orders get released asap. - Lead AR team to be proactive in all actions taken with other team members and with Customers. - Improve customer relationships through proactive account management and dispute resolution. - Provide regular reports to Directors summarizing AR performance, trends, and risk mitigation strategies. Requirements: Education & Experience - High school diploma or equivalent required. - Associate degree in Accounting, Finance, Business Administration, or related field preferred. - Previous accounts receivable, accounting, bookkeeping, customer service, or administrative experience preferred. Knowledge, Skills, and Abilities - Basic understanding of accounting and accounts receivable principles. - Strong attention to detail and accuracy. - Excellent organizational and time-management skills. - Strong verbal and written communication abilities. - Ability to handle confidential financial information professionally. - Proficient in Microsoft Office Suite, including Excel, Word, and Outlook. - Ability to learn accounting software and company-specific systems. - Strong problem-solving and customer service skills. - Ability to prioritize multiple tasks and meet deadlines. Physical Requirements - Ability to sit and work at a computer for extended periods. - Frequently use hands and fingers for keyboard and calculator operation. - Ability to communicate effectively in person and by telephone. - Occasionally lift and move files, records, or office supplies up to 25 pounds. Core Competencies - Accounts Receivable Administration - Collections Management - Customer Service - Communication - Attention to Detail - Financial Accuracy - Time Management - Organization - Problem Solving - Teamwork - Accountability PI70aef74c5-