HR Assistant

HR Assistant

Portsmouth Naval Base

I'm currently recruiting for an organised and proactive HR Assistant to join a busy HR team based at Portsmouth Naval Base. This is an excellent opportunity for someone with strong administrative skills who is looking to build on their HR experience within a fast-paced, multi-site environment.

This role is heavily focused on HR administration , supporting the smooth day-to-day running of the HR function and ensuring employee records, systems, and processes are maintained accurately and efficiently.

Key Responsibilities

• Provide day-to-day administrative support to HR Advisors across multiple locations.

• Maintain employee records, personnel files, and HR systems, ensuring accuracy and GDPR compliance.

• Prepare and issue employment contracts, offer letters, onboarding packs, and other HR documentation.

• Support onboarding and offboarding activities to deliver a seamless employee experience.

• Manage HR databases and ensure all employee information is up to date.

• Produce regular and ad hoc HR reports, including headcount, absence, and turnover data.

• Monitor key HR deadlines, tracking employee lifecycle activities and ensuring actions are completed on time.

• Manage the HR inbox and respond to employee queries in a professional and timely manner.

• Support recruitment administration, including interview coordination, candidate communication, offer preparation, and pre-employment checks.

• Prepare documentation for employee relations processes, including absence management, disciplinary, and grievance cases.

• Take notes during meetings where required and ensure all documentation is stored appropriately.

• Organise meetings, training sessions, and HR-related events.

• Assist with HR projects and process improvement initiatives.

About You

We're looking for someone who thrives in an administration-focused environment and takes pride in delivering a high-quality service.

Essential Skills & Experience:

• Previous experience within an HR Administration, HR Assistant, or administrative support role.

• Excellent organisational and time management skills.

• Strong attention to detail and accuracy.

• Ability to manage multiple priorities and meet deadlines.

• Strong written and verbal communication skills.

• Proficient in Microsoft Office, including Word, Excel, and Outlook.

• Ability to handle sensitive and confidential information professionally.

Desirable:

• Experience working within a multi-site organisation.

• Familiarity with HR systems or HRIS platforms.

• Understanding of HR processes and employment legislation.

Why Apply?

This is a fantastic opportunity to join a supportive HR team where you'll gain exposure to the full employee lifecycle while playing a vital role in ensuring HR operations run smoothly. If you're an organised administrator looking to further develop your HR career in a varied and rewarding position, I'd be keen to speak with you.

Interested? Apply today or contact me for a confidential discussion.