Accounts Payable Specialist

A superb new opportunity has arisen to join a well-established commercial organisation in Southam as their sole charge Accounts Payable Specialist.

The Accounts Payable Specialist is responsible for processing supplier invoices, maintaining accurate payable records, and ensuring payments are made accurately and on time.

Main Duties & Responsibilities

Process a high volume of supplier invoices accurately and within agreed timescales

Perform three-way matching of invoices, purchase orders, and delivery notes

Code invoices correctly to the general ledger and relevant cost centres

Investigate and resolve invoice discrepancies, missing documentation, and pricing queries

Maintain supplier accounts and reconcile supplier statements

Respond promptly to supplier queries and build effective working relationships with vendors

Assist with maintaining accurate supplier master-data records

Prepare and process multiple payment runs in line with company procedures

Ensure payments are made within agreed supplier terms

Verify bank details, approvals, and supporting documentation before payment

Maintain accurate, up-to-date purchase ledger records

Keep electronic and paper filing systems organised and compliant

Provide documentation and support for internal and external audit requirements

Liaise with procurement, operations, and other departments to resolve invoice and purchase order discrepancies.

Support month-end processes, reporting, and other finance activities as needed

Carry out ad hoc duties to support the wider finance team.

Key Requirements:

Previous experience in a Purchase Ledger / Accounts Payable role

Ideally you will have previous experience using SAP or a similar MRP system

Strong understanding of invoice processing and reconciliation

High level of accuracy and attention to detail

Good organisational and time management skills

Proficiency in Microsoft Excel (e.g. sorting, filtering, basic formulas)

Excellent communication skills (written and verbal) and high stakeholder management

Previous experience working in a high-volume transactional environment

Able to prioritise workload and meet tight deadlines

Problem-solving mindset with the ability to investigate discrepancies

Team player with a collaborative approach

Working hours 7.30-4.15 Monday to Thursday, 7.30-12.15 Friday.

INDL