Depot Coordinator

We're looking for a highly organised and proactive Depot Coordinator to support the smooth day-to-day running of our busy operation in Lutterworth. Acting as a key link between employees, managers, agency partners, and external suppliers, you'll provide essential administrative support that helps keep our site running efficiently.

This is a varied role offering exposure to people administration, payroll support, resource planning, reporting, employee engagement, and site coordination within a fast-paced logistics environment.

Apply today and become an integral part of our Lutterworth operation.

About the Role

As Depot Coordinator, you will:

• Support employee lifecycle administration, including onboarding, job changes, absence management, and leavers.

• Complete Right to Work checks and maintain accurate employee records.

• Record and monitor attendance, holidays, sickness, overtime, and worked hours using HR and Time & Attendance systems.

• Produce daily and weekly reports relating to staffing and operational performance.

• Liaise with agency providers to coordinate labour requirements.

• Support investigations, disciplinary meetings, and employee engagement activities through note-taking and administration.

• Manage reception and visitor processes, meeting room bookings, and site communications.

• Order and control office supplies and operational consumables.

• Support resource planning and general site administration activities.

Benefits

• 23 days' annual leave

• Company Pension

• Long service rewards: both financial and leave-based.

• Health cash plan.

• Life assurance scheme.

• Critical Illness cover

• Access to our prestige benefits and rewards portal.

• Career development opportunities.

• Access to a well-established Employee Assistance Programme provider.

• And other excellent benefits you'd expect from a market leader.

Requirements

Required Knowledge & Skills

What We're Looking For

• Previous experience in an administrative, depot, operations, HR, or logistics support role.

• Strong organisational skills with the ability to manage multiple priorities and deadlines.

• Excellent attention to detail and a commitment to accuracy.

• Confident communicator who can build relationships at all levels.

• Ability to handle confidential information professionally.

• Strong IT skills, including Microsoft Office applications.

• Experience using HR, payroll, or Time & Attendance systems such as Kronos, UKG, HeRo, iTrent, or similar.

• GCSEs (or equivalent) and ideally a minimum of two years' experience in a similar role.

Additional Information

• 40 Hours per week, any 5 over 7 days

• This role supports a 24-hour operation, so flexibility around working hours may be required.

• Travel to other Whistl sites may occasionally be necessary.

• A driving licence and access to your own transport would be advantageous.

This is an excellent opportunity to join a supportive team where you can make a real impact on operational efficiency and employee experience.