Accounts Payable Specialist

United Medical Systems (UMS) seeks an Accounts Payable Specialist to support our mobile healthcare services nationwide. In this role, you will process high-volume vendor invoices, manage payments, and reconcile accounts to ensure accurate, timely support of our urology and surgical technology operations. You'll collaborate closely with operations and field teams, maintain strong vendor relationships, and assist with audits and compliance. This position fits a detail-oriented AP professional who thrives in a mission-driven, quality-focused healthcare environment with opportunities for growth.

Responsibilities

• Process high-volume vendor invoices accurately and on schedule for mobile medical services operations

• Match invoices to purchase orders and service records, resolving discrepancies promptly

• Maintain vendor files, W-9s, and payment terms in accordance with company policies and healthcare regulations

• Prepare and execute weekly payment runs, including ACH, wire, and check payments

• Reconcile accounts payable sub-ledger to the general ledger and assist with month-end close

• Support expense coding for medical equipment, technicians, and logistics-related costs

• Respond to vendor and internal inquiries with strong customer service and follow-through

• Assist with audits, compliance documentation, and process improvements in AP workflows

• Collaborate with operations and field teams to ensure accurate billing and cost allocation

• Maintain confidentiality and adhere to safety, compliance, and internal control standards Required Skills

• Accounts payable processing

• Invoice matching and coding

• Vendor management

• Reconciliations and month-end close support

• ERP/accounting software proficiency

• Microsoft Excel

• Basic GAAP knowledge

• Attention to detail and accuracy

• Time management in high-volume environments

• Written and verbal communication