Accounts Payable Specialist

Accounts Payable Specialist

• Location 1700 W Park D, Ste 410, Westborough, MA, 01581, United States

• Base Pay $55,000.00 - $65,000.00 / Year

• Job Category UMS-ACCT PBL Description Accounts Payable Specialist

Location: On-site in Westborough, MA. We are not considering remote candidates at this time.

About us

United Medical Systems is a mobile healthcare services company offering shared service programs with an emphasis on delivering advanced technologies and cost-efficient solutions in the clinical areas of Urology.

We are seeking a detail-oriented and driven Accounts Payable Specialist to join our team.

The Accounts Payable Specialist will be responsible for a variety of accounting duties including, but not limited to: processing a high volume of accounts payable payables with a focus on accuracy, general ledger coding, routing expense invoices for approval, Audit/reconciliation on vendor statements, daily check runs, ensuring invoices are paid timely and accurately, Managing and overseeing a centralized accounts payable inbox, providing support to internal personnel and external vendor inquiries.

Primary Responsibilities/Duties/Functions/Tasks:

• Provides accurate and proficient data entry and processing of invoices including review for appropriate documentation and approval

• Follow approval hierarchy and ensure there are appropriate approvals before entering invoices for payment

• Ensures timely payments to avoid late charges and provide payment confirmations

• Pays invoices by obtaining payment authorizations, matching transaction documentation and scheduling/preparing disbursements, including check runs, wires and electronic payments

• Evaluates completeness and accuracy of invoices submitted for payment, including determination and implementation of corrective action to resolve errors involving invoice coding

• Manage workflows and provide timely and accurate payment processing for vendors

• Assist in preparation of yearend issuance of 1099s

• Provide internal and external customer service by responding to a variety of finance and account status inquiries

• Filing and maintaining accurate file of invoices and paid items for multiple entities

• Performs other duties as required

• Pull invoice copies from vendor profiles and process intercompany entries

• Monitor the A/P aging for un-cleared checks, pending payments or other issues

Qualifications:

• 1 2 years of accounts payable experience required and/or a degree in Accounting

• Familiar with standard accounting concepts, practices, and procedures (GAAP)

• Degree in business/accounting a plus

• Must be task-oriented and able to follow standardized work instructions in a structured environment that is high-volume and fast-paced and must be flexible with changing priorities as they arise

• Attention to detail, allowing early detection and correction of data entry errors at time of data entry

• Ability to work independently and remain self-motivated with minimal direct supervision

• Computer literate and familiar with accounting software programs. Microsoft Navision.

• Detail-oriented, self-motivated, team player

• Oral and written communication skills and ability to deal with vendors and co-workers; interact positively with all levels of associates

• Proficient in Microsoft Excel software and excellent data entry skills required

• Experience with A/P processing required and G/L accounting experience a plus

• Organizational skills and ability to work independently with changing priorities pm19

Compensation details: 0 Yearly Salary

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