Accounts Administrator

Accounts Administrator

Overview

We are seeking an organised and detail-oriented Accounts Administrator to support the finance and administration functions of the business. The role covers accounts, payroll, credit control, VAT returns, and general office support. Experience with Sage and a finance or accounting background are essential.

Key Responsibilities

Accounts Administration

• Manage supplier, customer and third-party accounts.

• Process bank receipts and deposits.

• Reconcile accounts and investigate discrepancies.

• Raise and process invoices, including proformas and export documentation.

• Carry out credit control, customer statements and payment chasing.

• Manage supplier payments and monthly payment runs.

• Process credit card transactions and maintain accurate VAT records.

• Prepare and submit quarterly VAT returns.

• Maintain accounting records, databases and spreadsheets.

• Set up direct debits, customers and suppliers.

• Assist with year-end accounts and filing.

Payroll Administration

• Maintain employee records within Sage Payroll.

• Process payroll, including overtime, bonuses, deductions and statutory payments.

• Verify employee hours before payroll processing.

• Generate payslips, P45s and annual P60s.

• Process pension and National Insurance contributions.

• Respond to payroll-related queries.

• Onboard new employees onto HR, payroll and pension systems.

• Process leavers and update pension records.

• Assist with payroll year-end and P11D requirements.

• Ensure employee records remain GDPR compliant.

General Administration

• Answer phones and assist with reception duties.

• Monitor and report staff absences.

• Order PPE, stationery and office supplies.

• Prepare letters and correspondence when required.

• Ensure company certifications and documentation remain up to date.

• Liaise with insurance providers and utility suppliers regarding renewals.

• Support contract renewals and supplier management.

• Provide cover for colleagues during periods of absence.

• Undertake ad hoc administrative duties as required.

Skills & Experience

Essential

• Previous experience in an Accounts Administrator or similar finance role.

• Strong bookkeeping and credit control knowledge.

• Sage Accounts and Sage Payroll experience.

• Good Excel and data entry skills.

• High level of accuracy and attention to detail.

• Strong organisational and time management skills.

• Ability to work independently.

• Professional communication and telephone manner.

Desirable

• VAT return preparation experience.

• Payroll administration experience.

• HR administration and employee onboarding experience.

• Experience within manufacturing, engineering or similar sectors.

Personal Attributes

• Reliable and trustworthy.

• Proactive and self-motivated.

• Strong problem-solving skills.

• Able to manage multiple priorities.

• Professional when handling confidential information.

• Flexible team player.