Scheduling and Payroll Manager

Marshwood Center, a Genesis HealthCare skilled nursing and rehab facility in South Portland, ME, seeks a Scheduling and Payroll Manager to coordinate staffing and payroll operations. In this resident-centered, team-focused role, you will build and manage daily and long-range staff schedules, process and verify timekeeping and payroll data, track labor costs, and support compliance with clinical staffing requirements. You will partner closely with nursing, HR, and leadership to ensure proper coverage, accurate pay, and smooth workflows, while contributing to a culture of compassion, respect, and continuous learning.

Responsibilities

• Oversee daily staffing schedules for nursing and support teams to ensure appropriate coverage and compliance with care standards

• Accurately process and reconcile employee timecards, attendance records, and payroll data in accordance with company policies

• Monitor labor hours, overtime, and staffing costs; prepare routine reports for leadership on workforce utilization

• Coordinate schedule changes, PTO requests, and shift swaps while maintaining adequate resident care coverage

• Collaborate with nursing leadership and HR to forecast staffing needs and support recruitment and onboarding schedules

• Maintain accurate employee scheduling, payroll, and credential records in facility systems and databases

• Communicate clearly with staff regarding schedules, policy changes, and payroll-related questions or discrepancies

• Support continuous process improvement in scheduling, payroll workflows, and staffing efficiency Required Skills

• Workforce scheduling

• Payroll processing

• Time and attendance systems

• Data entry and accuracy

• Labor cost tracking

• Healthcare staffing coordination

• Microsoft Excel

• Reporting and analytics

• Policy and compliance understanding

• Communication and collaboration