Administration Jobs in Manchester

A successful and growing business is seeking a highly organised Finance & Administration Assistant to join its team based near Manchester city centre. This is a varied role offering the opportunity to work closely with an experienced Finance Manager and Financial Controller, supporting both the finance function and wider business operations. This position is ideal for someone with solid accounts experience who enjoys working in a fast-paced environment where no two days are the same. Key Responsibilities - Processing a high volume of supplier invoices using accounting software. - Obtaining authorisation for supplier invoices and maintaining accurate purchase ledger records. - Assisting with project costing and updating financial records. - Checking and reconciling ledger balances and supplier statements. - Supporting bank payments and completing bank reconciliations. - Preparing monthly CIS statements and assisting with CIS returns. - Supporting compliance activities, including company memberships, accreditations and certification requirements. - Maintaining supplier and subcontractor records, including insurance, qualifications and compliance documentation. - Monitoring employee and subcontractor training records and coordinating renewals. - Providing HR administration support, including onboarding, offboarding, probation documentation and employee records. - Maintaining records for software licences, subscriptions, service agreements and other operational contracts. - Providing general administrative support, including travel arrangements, diary management, facilities coordination and office administration. About You To be successful in this role you will have: - At least 2 years' previous accounts experience . - Excellent attention to detail and a methodical approach. - Strong organisational and administrative skills. - Good communication skills and the ability to manage multiple priorities. - A proactive attitude and willingness to support a variety of business functions. Desirable Experience - Experience using Xero and Dext . - Knowledge of the Construction Industry Scheme (CIS) . - Previous experience within a construction, engineering or project-based business would be advantageous. The Opportunity This is an excellent opportunity to join a well-established and expanding organisation where you'll enjoy a varied role with exposure to finance, compliance, HR and business administration. You'll become an integral member of a supportive team, with the chance to develop your skills and make a real contribution to the continued success of the business.

Position: Personal Assistant to the Managing Directors Location: Bolton (Head Office) Hours: Full-Time, 40 Hours per Week Reports To: People & Communications Manager / Managing Directors Role Overview We are seeking a highly organised, professional, and proactive Personal Assistant to provide confidential administrative and executive support to the Managing Directors. This role is pivotal in ensuring the efficient management of diaries, meetings, communications, travel arrangements, and business documentation, allowing senior leadership to focus on strategic priorities and business growth. In addition to executive support, the successful candidate will assist with office management activities and provide wider administrative support across the business, helping to maintain a professional, efficient, and well-organised Head Office environment. Key Responsibilities - Manage complex diaries, appointments, and meeting schedules for the Managing Directors. - Coordinate internal and external meetings, including agendas, presentations, and supporting documentation. - Arrange travel, accommodation, and itineraries. - Draft and manage correspondence, reports, presentations, and business documents. - Take meeting minutes and track actions where required. - Act as a professional first point of contact for clients, suppliers, and stakeholders. - Support company events, meetings, hospitality, and internal communications. - Assist with office management, including supplies, facilities coordination, filing systems, and visitor management. - Maintain confidential records and documentation in line with GDPR requirements. - Support board reporting, document approvals, audits, accreditations, and business administration activities. - Identify opportunities to improve administrative processes and office efficiency. Requirements Essential: - Previous experience as a Personal Assistant, Executive Assistant, or Senior Administrator. - Experience supporting Directors or senior leadership teams. - Excellent diary management, organisational, and multitasking skills. - Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint. - Excellent written and verbal communication skills. - Ability to handle confidential and commercially sensitive information with discretion. - Strong attention to detail and ability to work independently. Desirable: - Level 3 Business Administration qualification or equivalent. - Experience within construction, facilities management, engineering, or property services. - Experience organising company events and stakeholder meetings. - Experience supporting senior leaders within an SME environment. Key Skills - Executive & Diary Management - Meeting Coordination & Minute Taking - Office Administration - Stakeholder Management - Document Control & Reporting - Event Coordination - Confidential Information Management - Communication & Relationship Building - Planning & Prioritisation - Microsoft Office Suite Personal Attributes - Professional, trustworthy, and discreet. - Highly organised and detail-oriented. - Proactive and solution-focused. - Adaptable and able to manage changing priorities. - Strong interpersonal and customer service skills. - Accountable, reliable, and committed to excellence. Career Development This role offers excellent opportunities for progression into Executive Assistant, Office Manager, Business Support Manager, or Executive Office Manager positions, supported by ongoing professional development and training.

ServiceNow Administrator - Manchester (Hybrid) - Permanent A fantastic opportunity has arisen for a ServiceNow Administrator to work within a global law firm on a permanent basis based in Manchester. This role will support the rollout, administration and continuous improvement of the ServiceNow platform, ensuring reliable day-to-day operations while contributing to ongoing project delivery click apply for full job details

Administrator Location: Manchester Type: Full-time, permanent About the Role We're looking for a sharp, organised administrator to join our admin team. This is a varied, client-facing role suited to someone who enjoys structure, detail, and juggling multiple tasks at once - think spreadsheets, systems, and people in equal measure. You'll be a key support point between our internal processes and the people who rely on them - colleagues, clients, and candidates alike. No two days will look the same: one moment you might be working through a piece of admin end-to-end, the next you'll be on a call helping a client with a query. What You'll Do - Take ownership of admin tasks and small projects from start to finish, keeping everything on track - Act as a friendly point of contact for clients and customers, communicating clearly and confidently - by phone, email, and video call - Keep our internal systems and records accurate, up to date, and well organised - Spot patterns, gaps, or errors in information and flag them before they become problems - Produce clear, concise updates and reports for colleagues and clients - Work closely with colleagues across the business to keep things running smoothly - Suggest ways to improve day-to-day processes - your ideas will be heard What We're Looking For - Highly analytical mindset - comfortable with detail, data, and problem-solving - Excellent written and verbal communication skills; confident speaking with clients and stakeholders at all levels - Strong organisational skills and the ability to manage multiple scopes of work simultaneously - Fast learner, comfortable picking up new systems and software - A proactive, ownership mentality - you spot what needs doing and get on with it - Previous experience in an administrative, operations, coordination, or client-support role is helpful but not essential - we care more about how you think than your job title history What You'll Get - A genuine seat at the table - your input on process and improvement will be heard and acted on - Exposure across the whole business, not siloed into one narrow function - Real progression opportunities as you develop - this role can open doors into other areas of the business as your strengths become clear