Career Legal jobs

Our client is an international law firm with nearly 2000 lawyers across 12 offices. The firm has grown organically over the years to meet the needs of their clients and now have offices in major business centres in Europe, the Middle & Far East and America. Due to expansion, an exciting opportunity has arisen for a detail-oriented Payroll Coordinator to join their high-performing finance team in London. This role is critical in ensuring payrolls are processed accurately, compliantly and on time each month. You will support end-to-end payroll operations across multiple jurisdictions, working closely with Finance and HR teams, as well as external providers. Acting as a key point of contact, you'll handle payroll-related queries with professionalism while helping to maintain efficient and compliant payroll processes. Key Responsibilities - Process and input monthly payroll data for UK and international employees (including Belgium and Riyadh) - Manage new starters, leavers, payroll changes, and P45 processing - Verify employee documentation and ensure data accuracy and completeness - Prepare payroll reports and support payroll review processes - Collaborate with HR and Finance teams to ensure smooth payroll submissions - Respond to payroll-related queries from employees and external providers - Maintain up-to-date knowledge of UK payroll legislation - Liaise with payroll providers (e.g. ADP) to resolve system issues - Prepare and upload pension data in line with regulatory requirements - Support P11D and PSA processes - Assist with shadow payrolls in collaboration with international teams - Upload invoices and manage payments via COUPA - Monitor HMRC RTI submissions and flag discrepancies - Participate in system access reviews and support payroll audits Candidate Profile - 2-3 years' payroll experience (minimum) - Payroll qualification or CIPP membership (preferred) - Strong knowledge of UK payroll legislation and benefits - Experience with payroll systems such as ADP, COUPA, and SDWorx (desirable) - High level of accuracy and attention to detail - Strong Excel and Microsoft Office skills - Ability to work independently and manage competing deadlines - Excellent communication and problem-solving skills - Experience with payroll reconciliations and audit support Important Notice It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you. Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its clients.

Our client is a leading global law firm with offices in the US and London. The London office has been established since 2010 and currently has a headcount of 200. The firm has grown from strength to strength with 2020 recorded as their best year ever. The Payroll Coordinator provides comprehensive support to the Payroll Manager, with a primary focus payroll operations across European offices and secondary responsibility for accounting duties where required. Responsibilities - Collate, check, and process all payroll data for European offices, including Dublin, Milan, and Paris, liaising with HR to confirm any monthly changes such as new starters, leavers, and contractual amendments. - Collate monthly overtime data, reconcile figures in the relevant spreadsheets, and ensure timely submission for processing and payment. - Send monthly payroll data to external payroll vendors for all European locations, ensuring accuracy, completeness, and adherence to agreed deadlines. - Review payroll outputs received from outsourced providers, identify and flag discrepancies to the Payroll Manager, and confirm or request adjustments before finalising payroll runs. - Process leavers, ensuring final payments, P45s, and related documentation are issued promptly - Reconcile and provide personal deductions to be processed on payroll each month, including childcare vouchers, cycle-to-work schemes, and seasonal ticket loans. - Collate, verify, and process all payroll lawyer invoices for European offices via Emburse. - Process vendor invoices through Emburse. - Prepare and post monthly journal entries to record payroll to the ledger. - Process various benefit invoices such as childcare vouchers, cycle-to-work schemes, and seasonal tickets. - Support the annual renewal of the firm's Private Medical and Dental Insurance scheme, updating internal systems and preparing quarterly reports as required. - Organise the European payroll inbox and respond to employee queries regarding payroll discrepancies, deductions, and other payroll-related issues across all European offices in a timely and professional manner. - Send payroll documentation to stakeholders each month, including payslips and P45s. - Maintain payroll records in compliance with data protection legislation, ensuring all documentation is stored securely and retained in accordance with statutory requirements. Candidate Profile - Payroll experience within a law firm or professional services environment (preferably two years) - Effective communication and teamwork skills. - Basic IT skills, including Excel. - Self-motivated, organized, accurate, detail-oriented, and committed to excellence. Important Notice It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

This client is a global law firm with 650 lawyers across their office network. The London office is a key component of their global platform, offering UK and U.S. legal advice to major international companies and financial institutions, entrepreneurs and investors while drawing upon the resources of their global network. They are looking for a bright and enthusiastic Cash & Accounts Payable Specialist based in the London office, who will be responsible for a variety of accounting-related activities. The Cash & Accounts Payable Specialist will report to International Controller. Responsibilities - Review coding and input of vendor invoices ensuring accuracy, completeness and compliance with guidelines - Prepare electronic payment files and review for accuracy - Identify and post cash receipts received accurately to invoices and client ledgers for the London, Paris & Hong Kong offices. - Ensuring the execution of client account receipts and payments is in keeping with the Firm policy, AML requirements and in compliance with the Solicitors Accounts Rules - Ensuring interest payments are calculated and paid to clients in accordance with the Firm's interest policy - Reporting monthly client account balance reporting to Partners and annual balances to Clients. - Assist with ad hoc projects as needed - Collaborate with Client Operations to perform Accounts Receivable and cost write offs - Interface with client accounts payable departments (or other designated representatives) in a - manner that demonstrates professionalism in keeping with the Firm's values and commitment - to client service - Answer accounting and financial queries by researching and interpreting data - Provide exceptional customer service related to inquiries for both internal and external parties - Maintain confidential data, enforce internal controls, comply with SRA rules and Firm's policies & procedure - Assist with ad hoc projects as needed Candidate Profile - 2-3 years Accounts Payable transactional experience or a legal cashiering position in a fast-paced professional services environment - Legal industry experience is preferred - Bachelor's degree in Accounting or Finance or equivalent experience - Experience with Aderant accounting software and/ or Chrome River Invoice is a plus - Intermediate knowledge of Excel and other Microsoft Office tools - Excellent interpersonal and client service skills - Ability to set priorities and manage multiple deadlines - Ability to adjust to new, different, or changing requirements while conveying a sense of urgency and drive issues to closure - Must be detail-oriented, highly organized, and able to work under pressure Important Notice It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you. Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its Clients.