Executive Assistant - 13518

Location: Belfast (Clarendon Road)

Contract: Initial 6-month maternity cover, with potential to extend up to 12 months

Working Pattern: Full-time

We are seeking an experienced Executive Assistant to provide high-quality support to senior leaders within a fast-paced corporate environment.

This opportunity would suit someone who can quickly integrate into a busy team, manage competing priorities, and confidently provide executive-level administrative support from day one. The successful candidate will be highly organised, proactive, and comfortable working to tight deadlines while maintaining exceptional attention to detail.

Key Responsibilities

• Provide comprehensive diary and calendar management for senior executives

• Coordinate meetings, appointments, and travel arrangements

• Organise team meetings, prepare agendas, and record meeting minutes where required

• Assist with presentations, reports, and executive communications

• Support project-related activities, tracking actions and coordinating information

• Plan and coordinate events, leadership meetings, and executive visits

• Build effective working relationships with stakeholders across the business

• Manage multiple priorities while ensuring a high standard of accuracy and professionalism

• Handle confidential and sensitive information with discretion

What We're Looking For

• Previous experience supporting senior executives within a corporate environment

• Strong Executive Assistant, Personal Assistant, or senior administrative support experience

• Proven ability to manage complex diaries and coordinate multiple priorities simultaneously

• Excellent organisational and time management skills

• Strong communication and stakeholder management abilities

• Proficiency in Microsoft PowerPoint and Excel

• Experience preparing presentations, reports, and meeting materials

• Ability to work independently and confidently in a fast-moving environment

• A proactive approach with the ability to anticipate needs and resolve issues

Preferred Background

We are particularly interested in candidates who have worked within:

• Banking or Financial Services

• Legal Services

• Big Four Consulting

• Insurance

• Other large corporate organisations Experience supporting executives during periods of business change, growth, or project delivery would be advantageous.

Why Apply?

• Opportunity to support senior leaders within a well-established corporate environment

• Varied and fast-paced role with significant stakeholder exposure

• Initial 6-month contract with potential extension

• Collaborative and professional team environment